e commerce bookkeeping

Operating an e-commerce store comes with a variety of bookkeeping complexities. Whether your store is a small business or a big one, there will be challenges. If you host your online store on an e-commerce platform like Shopify or BigCommerce, merchant fees come with the territory. Building your store on top of those platforms offers many benefits, from quicker startup to easy search optimization. But to provide those perks, e-commerce platforms and payment processors must take a small cut out of every sale you make online.

e commerce bookkeeping

A business owner needs to consider many elements when managing e-commerce bookkeeping. This includes considering the methods to track details like financial transactions. Business owners will need receipts, invoices, and templates for the different sales channels. I’m not going to go into all the details here around nexus laws and states that are aggressively looking for ecommerce businesses not paying sales tax.

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These programs can supply you with some extra data that makes it easier to find the profit margin per product, the performance of sales and marketing channels or your Return On Investment https://simple-accounting.org/online-bookkeeping-services-for-small-businesses/ (ROI). ECommerce businesses can record financial data digitally. The Bench platform gives you monthly financial statements and expense overviews to keep you in control of your money.

  • To get a better understanding of your gross profit (and to determine if you are pricing your products correctly as an ecommerce business), check out our free ecommerce profit margin calculator.
  • As these are paid, the activity moves through the bank account.
  • There is a date when someone makes an order and when that payment is processed or settled, so the exchange rate could change during that time.
  • An eCommerce bookkeeper can keep track of products in the inventory.
  • Additionally, your invoices often do not match transactions at the bank.

It’s one thing to glance at a monthly report, see how much you sold, how much is in the bank and then go on about your business. Something else entirely is using your financial reports Bookkeeping for Independent Contractors: A Guide Shoeboxed as an asset. Good cash flow and the ability to increase order size gives you an advantage. Inventory management is also closely related to how well you manage your ecommerce finances.

Reasons E-commerce Accounting is Challenging

These shipping fees may not be included in the costs of goods sold (COGS). Your eCommerce bookkeeping system should track the financial costs of returns, refunds, and exchanges. It helps reduce billing errors by ensuring your account balance is up to date. It also helps save time because integrated systems don’t require manual data entry, making it easy to access your accounting records anywhere.

Putting a solid plan in place allows you to see the big picture so you can make long-term plans. This plan shows you how your business can grow its revenues and profits. It’s this information that helps you make good business decisions. Without it, you could be severely under or over-estimating the financial health of your business. Help you to reduce costs, increase turnover and productivity, and help you to plan for change and growth.


Try Shopify for free, and explore all the tools and services you need to start, run, and grow your business. S Corporations, on the other hand, must distribute profits based on the ownership percentage. This means that if one owner owns 25% of the business, they are entitled to 25% of the profits. S Corps are also limited to having only one class of stock, which means that all shareholders must have the same rights to distributions. The profits can be distributed to owners in any way they choose, regardless of their ownership percentage.

e commerce bookkeeping

That makes it exceptionally important to have one central place to track inventory, whether or not it automatically updates your books. Then, if you choose to work with a bookkeeper, they can use that information to create an accurate record of sales, returns, and restocks in your books. LedgersOnline is one of the few software agnostic bookkeeping service providers, meaning we can integrate with any existing bookkeeping software that you use. We also offer clients access to our LedgerDocs application to easily upload files, making the process faster and more efficient. The basic rule of bookkeeping is to maintain accurate and complete records of all financial transactions using the double-entry accounting system.

Ecommerce Businesses

States like Florida are known to be tax-friendly while California can be said to be tax-unfriendly. Similarly, when you purchase a large inventory and the cash is yet to be deducted from your bank account, it is recognised as an expense already. Having a strategic plan reduces the risk of hurting your business growth. This promotes the likelihood of new opportunities, bringing in more customers, and generating greater profits. You can find plenty of resources on managing sales tax in our dedicated hub here. This way, you know exactly how much to buy and at what moment.

  • Simplify your financial record-keeping, track your expenses, and easily make informed decisions.
  • When running an online store, there are many financial considerations and challenges, including payments, customer returns, shipping logistics, and inventory management.
  • One of the most essential aspects of operating an e-commerce business is collecting and paying sales tax.
  • Online reviews from credible sources can also provide valuable insights into the quality, reliability, and professionalism of the service.
  • How do you know you performed better than last month or year and which area to focus on for more growth?
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